Duties and Responsibilities:
- Responsible for the preparation of check vouchers and issuance of checks in an orderly manner based on the approved Request for Check Payment, Statement of Account, Billing Statement, and Invoices issued by service providers and suppliers, taking into consideration the priority as determined in the aging and schedule of payables.
- Ensure that all necessary supporting documents are intact prior to check voucher preparation.
- Ensure that all disbursements that require monitoring are recorded in respective ledgers.
- Responsible for the regular monitoring of monthly payables and ensuring payment thereof on the due date.
- Responsible for the prompt release of check payments to suppliers and service providers and direct payments through banks in accordance with the established schedule day of release and payment due date. An “Approved to Release” order must be secured from the Operations Department prior to the release of the check.
- Responsible for the manual recording of disbursements in the Cash Disbursement Book, and a monthly summary shall be provided.
- Responsible for monitoring that all released checks are timely liquidated with complete supporting documents. Submit a weekly report of liquidated and unliquidated check vouchers to the immediate superior. Take note of the policy that all checks issued during the week should be liquidated the following week.
- Ensure that liquidated check vouchers that require adjustments are submitted to the immediate superior for checking with the attached Journal Voucher (AJE)
- Responsible in the orderly filing of Check Vouchers, Journal Vouchers, and other Accounting Records under your responsibility in accordance with the MLQR and MLDR.
- Perform other duties as advised by the immediate superior from time to time.
Qualifications:
- Graduate of a 4-year course (preferably accountancy or any business related courses)
- At least 2 years of experience in the accounting field
- With good communication skills
- Proficient in Google applications (Sheets, Docs, Gmail)
- Tech-savvy and detail-oriented
